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How to create a data form in excel plus#

In the Sort and Filter group on the Data tab, click the Sort button.

Select a cell in the list you want to sort.

How to create a data form in excel plus#

Meaning multiple sort criteria, processed in the order of the sort instruction at the top of the list, descending downwards.įigure 1-12: The Short Dialog Box with one Sort level created ("Sort by" plus one "Then by") Method To sort a list:

The sort options are saved from the last sort done until the column labels or the sort is changed in the list.

Numbers formatted as text are sorted before text alone.

Values are sorted before text and before numbers formatted as text.

Rows with blank cells are placed at the bottom of the sorted list.

Microsoft Excel uses the following guidelines when sorting lists:

If you do not specify a specific order, Excel sorts the rows in ascending order. When you sort data, Excel rearranges rows, columns, or individual cells using the column sort order that you specify, either ascending order (A-Z or 1-9) or descending order (Z-A or 9-1). You then specify the fields to sort by in the Sort dialog box, shown in Figure 1-11.įigure 1-11: The Short Dialog Box with one Sort level created To sort a list, you first select a cell in the list, just as you would before accessing the data form. In a very large list, you can use multiple criteria, such as a last name and a first name. To sort a list, you can use a single criterion, such as the last names of the individuals or the state in which the individuals live. To rearrange the records in your list in a specific order, you can sort the list based on the fields identified by the column labels.

Choose Find Next until you hear a beep indicating that you have viewed all records meeting the criteria.

You can also search for exact matches, or, by using operators such as > or, =, 29.95. You can search using a single criterion or multiple criteria. The Criteria button of the data form allows you to search for a particular record based on the information you enter in the edit boxes.

In the Cells group on the Home tab, click the Insert button.Ī computerized list gives you the ability to quickly and easily search for information meeting any criteria that you specify.

In the Cells group on the Home tab, click the Delete button.

In the Cells group on the Home tab, click the Delete buttonĮxercise In the following exercise, you will add a field to a list, and then you will delete the added field.

Select the column containing the field that you want to delete.

If the new column will be the last column in the list, in the appropriate cell, enter the column label.

In the appropriate cell, enter the column label.or.

In the Cells group on the Home tab, click the Insert button.

Select the column that will be to the right of the new column.

You delete a field by deleting the appropriate column from the worksheet. If you add a new column, Excel automatically includes the new column within the list. You add fields to a list by adding columns. In addition to editing records, Excel lets you alter the list structure by adding and deleting fields.

Move the data form so the record for the Ford Tempo (ID NO 3) in the worksheet is visible.

Click the bottom scroll arrow repeatedly until the record with ID NO 3 is displayed.

Move the data form so the record for the Ford Fiesta in the worksheet is visible.

Scroll until the record with ID NO 33 is displayed.

Open the Car Comparison workbook, and, if necessary, select the Rental worksheet.

Choose Restore before pressing Enter, choosing New, scrolling to another record, or closing the data form.Įxercise In the following exercise, you will enter column labels in a list.

To restore an edited record using the data form:

Press Enter or scroll to another record to accept the edit and keep the data form open.

If desired, move to the next edit box in which you want to edit the data.

In the data form, move to the record you want to edit.

Method To edit a record using the data form: You must choose Restore before choosing New or scrolling to another record otherwise, the Restore button will be dimmed and you will not be able to cancel your edit.įor instructor-led Microsoft Excel classes in LA call us on 888.815.0604. If you edit a record and then decide to cancel your edit, you can choose Restore. If record data appears with no edit box, then you cannot edit this data in the data form because the field contains a formula. You can edit any data that appears in an edit box in a data form.